Office moving made easy! Use this simple checklist for a stress free move.
Four Months Before
- Choose a move coordinator
- Set a budget for the move
- Decide what improvements you need
- Select new office location
- Order new fax and phone numbers
- Choose real estate and building managers and meet with them
- Order new address labels
Two Months Before
- Think about the date of move
- Decide whether you will use a mover or move yourself
- If you decide on a mover, learn the prices and schedules of several moving companies
- If you will move by yourself, learn the prices of several truck rental companies
- Make a list of inventory
- Declare existing damages of your inventory
- Work out the a floor plan of new office
- Plan office space
Decide what rooms are more convenient for each department, how to place the furniture and appliance, etc.
- Plan moving schedule
- Discuss the insurance during the move with your agent
- Prepare the move schedules and instructions for your staff
- Order Internet access and additional phone lines for a new office
- Order new furniture if required
One Month Before
- Inform any customers and other clients about the change of address
- Order video surveillance system
- Change the address on your web site
- Order keys and access cards for new office
- Update post cards, checks and other financial records
- Order coffee service for a new office
- Subscribe to the papers in a new location
- Arrange the storage of the papers
- Prepare cartons, moving crates and other packing materials
- Order new stationery and utilities
- Pack up some of things that are not in use till the move
- Tag packed things and send them to a new location
- Check the requirements of any move permits
- Arrange disconnection of all utilities in old office and their connection in a new one
Two Weeks Before
- Arrange cleaning and carpeting if required in a new office
- Make and distribute a contact list to find each employee at the day of the move
- Distribute the plan of the move to all employees
- Arrange the elevator and loading dock on the day of the move
- Cancel papers delivery
- Send the information about changing your address to all who will need it
- Pack a travel kit if you move to other state
- Return borrowed things and remember the creditors about your move
- Assign the person to be-site while moving
- Make a list of employees who will be and not be present during the move
- Assign somebody to pack things of absent people
- Distribute new keys and cards
- Avoid important meetings on the date of the move
One Day Before
- Empty your safe-deposit box
- Prepare cash for the movers
- Mark those boxes that will be required first
- Separate things that won’t be moved on the truck
- Prepare the equipment for the move
- Transfer bank accounts
- Settle accounts on the old place
- Defrost refrigerator
- Pack and label all things
- Confirm all reservations and schedule
A Day of the Move
- Clean an old office
- Supervise loading and then unloading
- Collect old keys and cards
- Arrange food for everybody helping to move
- Check unpacked things with your inventory list
- Move plants
- Celebrate this event with the welcome breakfast
- Put everything into place
Check if all equipment is working.
Call now for a free quote
1300 810 332
Melbourne, Sydney, Brisbane, Adelaide, Perth, Canberra….. Australia-wide!
Callback Service
